How is work going at the office? It’s your manager’s responsibility to ensure that employees are doing their work properly and completing tasks on time, but that doesn’t mean you should put only pressure on them.
Employee monitoring means:
- Understanding their work
- Why they aren’t completing tasks on time
- Understanding how to do their work more efficiently
In this blog, we will tell you how to implement employee monitoring in the office without any fear, pressure and without losing the trust of any employee.
Why Employee Monitoring Is Needed in Office
Employee monitoring is crucial these days because companies operate at a fast, with everyone trying to beat each other. If a business fails, the biggest reason is the inability of employees to work productively. Now you will learn why employee monitoring is essential in the office.
- Many employees don’t arrive on time, resulting in late starts.
- When they are working, they take frequent breaks, which means work isn’t done when it should be.
- Some employees are not present in office but mark their attendance, forcing the company to pay them unnecessarily.
- The biggest reason is that managers don’t know how work is progressing or what is being done.
When a company uses employee monitoring
- Workflow changes and moves faster.
- Each employee’s productivity improves.
- Everyone is paid fairly, according to their work.
To eliminate all these problems, companies are implementing Employee Monitoring System, which will solve all these problems automatically.
Decide What to Monitor Before Starting
When you begin monitoring, first decide what to monitor and how. Planning is crucial, as failing to do so will lead to failure in your employee monitoring. You need to keep a few things in mind,
- Should I only track attendance?
- Should I only track work hours?
- Should I only monitor how much time employees spend free?
Monitoring everything can demotivate your employees because they feel like every second of their time is being tracked. The simpler your monitoring, the better the results. This planning forms the base for implementing employee monitoring.
Implement Monitoring Without Fear
Monitoring fails when your employees feel that the company no longer trusts. It is very important that you never silently monitor and always inform your employees first.
Explain in a simple way what will be monitored, and if they have any questions about the monitoring, try to solve them first.
- What will be monitored?
- Why will it be monitored?
- How will the data be used? Explain that your personal data is not being tracked by us.
Once this is clear, your employees will begin to trust you.
Choose the Right Monitoring Software
Now let’s talk about the right monitoring software. A good monitoring tool is one that covers all of these things.
- Recording Attendance
These days, all tools record attendance, but some offer advanced attendance recording, which not only tracks employee logins and logouts, but also tracks whether an employee is logging in on behalf of another employee, prevents them from doing so, and alerts the manager.
- Calculate Work Hours
A great tool for accurately tracking each employee’s hours, as each employee’s hours vary, and their salaries are also calculated accordingly, which is very helpful for HR.
- Display idle and active time
Choose a tool that allows employees to log in to the office and start work, but still tracks how much time they spend idle or without computer activity during their shift. This will help you ask them what’s wrong, what they don’t understand, and help motivate them to work.
- Create easy reports
Monitoring software also provides a great way to aggregate all your employees’ work hours, active, idle, and attendance data into one easy report, allowing you to easily understand the report and create plans to improve your employees’ performance.
Monitoring software should be simple enough to ensure that
- Employees are comfortable understanding their monthly performance reports, without confusion.
- Managers can understand the entire report in one sitting. More complex software can make the reports difficult to understand.
Now let me tell you that there is a solution to all these problems which is very affordable and not very difficult and you will be able to run it very easily and that is WorkDesQ’s employee work monitoring software.
How to Implement Monitoring Step by Step
It’s a mistake to be too strict when you’re starting an employee monitoring implementation. You can implement it well in a few steps.
- First, introduce attendance tracking, where you track when your employees log in and log out.
- In the second step, you can track the working hours of the employees, which will help you understand how long the employees are sitting and working in the office.
- In the third step, see how much time employees spend sitting idle during their working hours.
- In the final step, you should see how much work employees accomplished during their working hours, whether they completed their assigned tasks, and if so, how well they did it. This will give you an idea of their employee productivity.
Right Way to Implement Monitoring
Proper monitoring means that
- You should only monitor during office hours. Do not track after office hours.
- Employees sometimes check their personal information, but you should never track personal information, such as personal messages, personal emails, etc. You should only monitor work-related data.
- Once you track work-related data, do not misuse it, as this could lead to a violation of employee privacy.
All of these methods ensure your employees always feel secure and confident that their data is in safe hands.
Mistakes While Implement Monitoring Employees
Companies often make these mistakes when implementing monitoring
- Tracking employees’ every minute, during breaks, and monitoring what they’re doing in breaks.
- If companies take screenshots of employees’ personal data along with their work, it’s common for companies to misuse them, even if it’s not for work.
- Always looking for negative things about employees, such as why they were idle or why they took such a long break.
The result of all this is this
- Employees become demotivated and think about leaving the company.
- Their work slows down because they become frustrated and don’t feel like working.
Monitoring Guide for Managers
Whatever the company, managers should understand some things so that employees never get demotivated.
- Not every report means a problem.
- Talk with the data, not from anger, because when you speak from anger, you’ll never understand what went wrong or what they did well.
- If an employee has done a great job and the company has benefited significantly, and the company owner has praised you, you should also praise your employee.
A good manager creates monitoring tools to support them, not to monitor them.
Implement Monitoring Guide for Growing Offices
Let’s talk about how implementation monitoring can be useful for a growing company.
- Many people think that implementation in growing companies is done to control the employees, that is not true.
- Monitoring is simply a way to stay disciplined so that they can complete their work on time and complete their work on time and improve office efficiency.
And when implemented correctly, the results are impressive.
- Employees are more relaxed.
- Managers are always confident because they know the data of each of their employees.
- The company is more stable and continues to grow.
Conclusion
When employee monitoring is implemented in the office, it doesn’t mean spying on employees. It means:
- Understanding employee performance
- As a manager, always supporting your team
- Improving the office work environment