Many companies notice that work is not running in a smoothly. Deadlines not met and teams look tired. Managers feel that employees are not working properly while employees feel that they are under pressure. The truth is that problems lie in the system and process; in this blog we try to explain why employee productivity is decreasing in a very simple words and how these problems can be solved by using the right software.
What is the Meaning of Productivity?
Productivity means doing the right work in less time, if an employee complete work on time maintains quality and meet the deadlines this is called productivity. When an employee does not do their work on time, productivity goes down slowly overtime.
Work is Not Clearly Defined
Many employees spend the whole day feeling confused; they are not clear about this –
- Which work is more important
- What should be final result of work
- When does work need to be done
When direction is not clear then the mind overthinks and work slows down. Work that is not clearly understood cannot be done properly.
Distractions that Break Work
You can see distractions everywhere like mobile phones, messages, emails, notification keep coming during the work. Employees doing less work and looking at their phone, then check the emails and this is the way their focus is repeatedly disturbed. When focus is broken productivity automatically decreases.
Effects of Stress
Today’s work is not limited to the offices and the pressure continues even after reaching home. There are many reasons behind that
- Unable to take break
- Unable to relax
- Always under pressure
A tired person works slowly and makes mistakes, this leads to a decline productivity
Good Work Is Not Visible
Many times, employees did their work honestly and nobody even noticed.
- Nobody gives feedback about work
- Nobody gives you appreciation
- Only mistakes discussed
When an employee notices that their work does not matter, they stop putting extra effort.
Poor Productivity Planning
When manager assigned work to employee without planning then employee become confused
- When work assigned suddenly
- Deadlines are not clear
- Sometimes don’t understand priorities
These confusions slow down the work and waste time.
Remote Work Comes with Biggest Gap
Yes, it is true remote work comes with freedom and creates distance between managers and employees. Managers are not clear about work and employees feel like nobody notices their hard work. Between these things trust and clarity is decreased and has a negative effect on productivity.
When Work is not Monitored
If company does not even know that –
- Which task is pending
- Which ones are completed
- Which ones are getting delayed
So how will improvement happen?
Blaming only employees is not the solution.
What are the Solutions?
Employee productivity does not mean that an employee is not working properly. In many cases
- Process is very weak
- Planning is not clear
- Work is not tracking properly
In this situation employee work monitoring software plays an important role in bringing clarity and control.
What does employee work tracking software do?
This software does not mean spying. It aims to bring work clarity and improve productivity.
This software helps in
- Providing clear work overview
- Understanding right use of time
- Helps in decreasing confusion
When everything is clear and transparent then work is automatically done on time and increases productivity.
How does WorkDesQ solve the problem?
WorkDesQ is designed to make work progress easy to understand.
- Managers can easily view about work progress
- No need to take follow ups
- Software shows which time productive or not
- It helps in good planning
- Provide downloadable reports in excel and PDFs
Productivity increases with Clarity not Pressure
- When work is clear
- Expectation is understood
- The system is simple
WorkDesQ supports this clarity.
Understanding productivity is crucial.
Employee productivity does not suddenly drop in one day. It slows down on a daily basis. when small mistakes are ignored regularly
- It seems like everything is fine but after some days works starts getting delays
- Employees start looking tired and they do not focus properly. at this point companies always for results not problems
- The truth is productivity drops when work isn’t clear and process is weak
Conclusion
Decreasing employee productivity does not come with one mistake, it increases when daily problems are ignored, when work is not clearly defined, processes are weak and employees don’t see the result of their efforts productivity naturally declines.
The solution is not applying pressure, the solution is to clearly understand the work, to simplify planning and process and to use the right tools. When companies do these things in a correct way, employees remain focused, work gets done on time and productivity increases slowly without any stress and pressure.